Login to the Parent Volunteer Website by clicking on the FIND VOLUNTEER OPPORTUNITIES link above.
Login with your username (your email address) and password. See “How to login for the first time & update your family account” if it is your first time logging in.
If you forget your password, follow the procedure on the login page to reset it (check your junk folder if you don’t receive a password reset email within a few minutes).
Step 2 - REGISTER
From the homepage of the Parent Volunteer Website, you will see tasks listed in the “People Needed” section. Don’t forget to scroll down to see all of the tasks. If the People Needed section is empty, then all current tasks are filled. Rest assured that there will be many opportunities to volunteer throughout the year. You can check back at any time to look for opportunities, and each Thursday, the VCPA newsletter may announce new opportunities.
You can also view volunteer opportunities by clicking on “See Tasks by Activities”, which presents the opportunities in a streamlined view. Expand the list to see the available tasks.
Click on a task to take you to the details about the task, and if you’d like to register to do the task, click on the checkbox to the right, and hit “register”.
Please do not register for tasks “just in case” as it makes planning very difficult for coordinators.
If you need more help, click on “How-To” in the top right menu bar, and watch the “how to view activities and tasks” video to learn more.
Step 3 - SHOW UP
When you show up to do the task, you will be asked to sign a Sign-In Sheet, as evidence of your participation. You may be asked to sign out as well.
If you registered for the task using the website, your hours are automatically tracked for you. There is no further need for you to log these hours. Please see the My Activities and Summary boxes on your homepage.
If you did more hours than were posted, the coordinator for the task will adjust your hours for you, based on the Sign In Sheet. DO NOT submit an ad hoc request for adjustments to hours. Reach out to the coordinator for the task, if the hours do not get adjusted.
If you do not show up for a task that you registered for in the website, you will be assessed as a “no–show” and those hours will be removed from your account. So remember to sign in when you show up!
Step 4 - AD HOC
You usually only need to use the AD HOC process for volunteer work that was NOT listed for sign up on the Parent Volunteer Website.
In this case, you are responsible to submit your hours for tasks that you did for Staff, a Teacher, or a Coordinator and were NOT listed for sign-up on the Parent Volunteer Website.
Please enter these hours using the AD HOC area found on the homepage. Enter AD HOC hours ONLY if you did not register for that volunteer task on the Parent Volunteer Website, OR as instructed by the coordinator for the Activity.
Ad hoc hours may be approved or denied, and may be audited.
Please use the category that best fits your ad hoc request. The categories “Miscellaneous” and “Athletics” have been set up as general buckets that can be used for most Ad Hoc requests. Be sure to include the full name of the coordinator that can verify your hours.
If you need more help, click on “How-To” in the top right menu bar, and watch the “how to submit ad hoc task requests” video, or watch out Quick Start Video, found on this webpage.
Need more help?
If you still need help after watching the videos, please contact us at firstname.lastname@example.org